Saturday, 16 July 2016

CHAPTER 6 – VALUING ORGANIZATIONAL INFORMATION


ORGANIZATIONAL INFORMATION

·         Information is everywhere in an organization
·          Employees must be able to obtain and analyze the many different levels, formats and granularity of organizational information to make decisions
·          Successfully collecting, compiling, sorting and analyzing information can provide tremendous insight into how an organization is performing
·         Levels, formats and granularity of organizational information




The Value of Transnational And Analytically Information
·       Transaction information verses analytically information



     

THE VALUE OF QUALITY INFORMATION

-    Business decisions are only as good as the quality of the information used to make the decisions
-   You never want to find yourself using technology to help you make a bad decision faster
-   Characteristics of high-quality information include;



-   Low quality information example;



UNDERSTANDING THE COSTS OF POOR INFORMATION

-   The four primary sources of low quality information include;
- Online customers intentionally enter inaccurate information to protect their privacy
- Information from different systems have different entry standards and formats
- Call center operators enter abbreviated or erroneous information by accident or to save time
- Third party and external information contains inconsistencies, inaccuracies and errors
-   Potential business effects resulting from low quality information include;
- Inability to accurately track customers
- Difficulty identifying valuable customers
- Inability to identify selling opportunities
- Marketing to nonexistent customers
- Difficulty tracking revenue due to inaccurate invoices
- Inability to build strong customer relationships

UNDERSTANDING THE BENEFITS OF GOOD INFORMATION

-   High quality information can significantly improve the chances of making a good decision
-   Good decisions can directly impact an organization’s bottom line

Wednesday, 13 July 2016

CHAPTER 5 : ORGANIZATIONAL STRUCTURES THAT SUPPORT STRATEGIC INITIATIVE




Organizational Structure




ü  Organizational employees must work closely together to develop strategic initiatives that create competitive advantages.
ü  Ethics and security are two fundamental building blocks that organizations must base their businesses upon.


IT Roles And Responsibilities

Information technology is a relatively new function area, having only been around formally for around 40 years.

Recent IT-related strategic positions :
·         Chief Information Officer (CIO)
·         Chief Technology Officer (CTO)
·         Chief Security Officer (CSO)
·         Chief Privacy Officer (CPO)
·         Chief Knowledge (CKO)



1.   Chief Information Officer (CIO)

Oversees all uses of IT and ensures the strategic alignment of IT with business goals and objectives

Broad CIO functions include:

Ø  Manager
ensuring the delivery of all IT projects, on time and within budget.

Ø  Leader
ensuring the strategic vision of IT is in line with the strategic vision of the organization.

Ø  Communicator
Building and maintaining strong executive relationships.


If they have any problem involve IT personal, CIO that will solve it. (more effectiveness)





1.   Chief Technology Officer (CTO)

Ø  responsible for ensuring the throughput, speed, accuracy, availability, and reliability of IT.
Ø  effectiveness because make sure the system is efficient




1.   Chief Security Officer (CSO)

Ø  responsible for ensuring the security of IT systems.
Ø  to make sure the system we do, no person can hack



1.   Chief Privacy Officer (CPO)

Ø  responsible for ensuring the ethical and legal use of information


1.   Chief Knowledge Office (CKO)

Ø  Responsible for collecting, maintaining, and distributing the organization's knowledge.

ORGANIZATIONAL FUNDAMENTALS

Ø  Ethics and security are two fundamental building blocks that organizations must base their businesses on to be successful.
Ø  In recent years, such events as the Enron and Martha Stewart, along with 9/11 have shed new light on the meaning of ethics and security.




  • Ethics
    • the principles and standards that guide our behavior toward other people
  • Privacy is major ethical issue
    • privacy
      • the right to be left alone when you want to be, to have control over your own personal possessions, and not to be observed without your consent.
      • sometimes, we fell want to alone. don't want anyone bother
      • we don't want someone to corrupt our business.
  • Issues affected by technology advances
    • intellectual property.
      • intangible creative work that is embodied in physical form. for example, from idea to something we can hold. 
      • create new things. so, there is intellectual property, can touch.
      • things that comes from a creative idea.
      • such as architects, building that we can touch.
    • copyright
      • the legal protection afforded an expression of an idea, such as a song, video, game, and some types of proprietary documents.
    • fair use doctrine
      • in certain situations, it is legal to use copyrighted materials. for example song from oversea to Malaysia.
    • pirated software
      • the unauthorized use, duplication, distribution, or sale of copyrighted software. more cheap and free.
    • counterfeit software
      • software that is manufactured to look like the real thing and sold as such. for example, buy antivirus, notify original but not original.
  • One of the main ingredients in trust is privacy. the system is effective because customer will be satisfied but efficiency because the system can be slow.



  • Security
    • organizational information is intellectual capital - it must be protected.
  • Information security
    • the protection of information from accidental or intentional misuse by persons inside or outside an organization.
    • the CSO who save the information.
  • E-business automatically creates tremendous information security risks for organizations.







Saturday, 9 July 2016

CHAPTER 4 – MEASURING THE SUCCESS OF STRATEGIC INITIATIVES

MEASURING INFORMATION TECHNOLOGY’S SUCCESS
-          Key performance indicator – measures that are tied to business drivers
-          Metrics are detailed measures that feed KPIs
-          Performance metrics fall into the nebulous area of business intelligence that is neither technology, nor business centered, but requires input from both IT and business professionals


EFFICIENCY AND EFFECTIVENESS
-          Efficiency IT metric – measures the performance of the IT system itself including throughput, speed, and availability
-          Effectiveness IT metric – measures the impact IT has on business processes and activities including customer satisfaction, conversion rates, and sell-through increases


BENCHMARKING – BASELINE METRICS
-          Regardless of what is measured, how it is measured, and whether it is for the sake of efficiency or effectiveness, there must be benchmarks – baseline values the system seeks to attain
-          Benchmarking – a process of continuously measuring system results, comparing those results to optimal system performance (benchmark values), and identifying steps and producers to improve system performance

-          Comparing efficiency IT and effectiveness IT metrics for the government initiatives




EFFICIENCY IT METRIC
·         Measure the performance of the IT system itself including throughout,speed and availability.
·         lots of useful information

EFFECTIVENESS IT METRIC
·         Measure the impact it has on business processes and activities including customer satisfaction, conversation rates, and sell-through increases.
·         The extent to which our services are prefer by many consumers.

METRICS FOR STRATEGIC INITIATIVES

-          Metrics for measuring and managing strategic initiatives include;
·         Website metrics.
·         Supply chain management (SCM) metrics
·         Customer relationship management (CRM) metrics
·         Business process reengineering (BPR) metrics
·         Enterprise resource planning (ERP) metrics



WEBSITE METRICS




SUPPLY CHAIN MANAGEMENT METRICS




CUSTOMER RELATIONSHIP MANAGEMENT METRICS


BPR and ERP Metrics

-          The balanced scorecard enables organizations to measure and manage strategic initiatives.




Thursday, 23 June 2016

CHAPTER 3: STRATEGIC INITIATIVES FOR IMPLEMENTING COMPETITIVE ADVANTAGES SUPPLY CHAIN MANAGEMENT


Supply chain management (SCM) involves the management of information flows between and among stages in a supply chain to maximize total supply chain effectiveness and profitability. The four basic components of supply chain management are:

  1. Supply chain strategy - the strategy for managing all the resources required to meet customer demand for all products and services.
  2. Supply chain partners -the partners chosen to deliver finished products, raw materials, and services including pricing, delivery, and payment processes along with partner relationship monitoring metrics.
  3. Supply chain operation - the schedule for production activities including testing, packaging and preparation for delivery. Measurements for this component include productivity and quality.
  4. Supply chain logistics - the product delivery processes and elements including orders, warehouse, carriers, defective product returns, and invoicing.  


Effective and Efficient Supply Chain Management's Effect on Porter's Five Forces

Effective and efficient supply chain management systems can enable an organization to:
  • Decrease the power of its buyers.
  • Increase it’s own supplier power.
  • Increase switching costs to reduce the threat of substitute products or services.
  • Create entry barriers thereby reducing the threat of new entrants.
  • Increase efficiency while seeking a competitive advantage through cost leadership.

Customer Relationship Management

Customer relationship management (CRM) involves managing all aspects of a customer's relationship with an organization to increase customer loyalty and retention and an organization's profitability.


 CRM overview


Based on the figure, it’s provides an overview of a typical CRM system. Customers contact an organization through various means including call centers, web access, email, faxes, and direct sales. A single customer may access an organization multiple times through many different channels. The CRM system tracks every communication between the customer and the organization and provides access to CRM information within different systems from accounting to order fulfillment. Understanding all customer communications allows the organizations to communicate effectively with each customer.


CRM Strategy

It is important to realize that CRM is not just technology, but also a strategy that an organization must embrace on an enterprise level. Although there are many technological components of CRM, it is actually a process and business goal simply enhanced by technology. Implementing a CRM system can help an organization identify customers and design specific marketing campaigns tailored to each customer, thereby increasing customer spending. A CRM system also allows an organization to treat customers as individuals, gaining important insights into their buying preferences and behaviors and leading to increased sales, greater profitability and higher rate of customer loyalty.


Business Process Re-engineering

business process is a standardized set of activities that accomplish a specific task, such as processing a customer's order. Business process re-engineering (BPR) is the analysis and redesigns of workflow within and between enterprises. The concept of BPR traces its origins to management theories developed as early as the 19th century. The purpose of BPR is to make all business process the best-in-class.



Seven Principles of Business Process Re-engineering


Finding Opportunity Using BPR

Companies frequently strive to improve their business processes by performing tasks faster, cheaper, and better.



Better, Faster, Cheaper of BPR


Based on the figure that displays different ways to travel the same road.  A company could improve the way that it travels the road by moving from foot to horse and then from horse to car. However, true BPR would look at taking different path. A company could forget about traveling on the same old road and use an airplane to get to its final destination. Companies often follow the same indirect path for doing business, not realizing there might be a different, faster and more direct way of doing business.


Pitfalls of BPR 

One hazard of BPR is that the company becomes so wrapped up in fighting its own demons that it fails to keep up with its competitors in offering new products or services. While American Express tackled a comprehensive re-engineering of its credit card business, MasterCard and Visa introduced a new product- the corporate procurement card. American Express lagged a full year behind before offering its customers the same service.


Enterprise Resource Planning
Today's business leaders need significant amounts of information to be readily accessible with real-time views into their businesses so that decisions can be made when they need to be, without the added time of tracking data and generating reports. Enterprise resource planning (ERP) integrates all departments and functions throughout an organization into a single IT system so that employees can make decisions by viewing enterprise-wide information on all business operations.




Auto Insurance Claims Processes

THANK YOU !!




Wednesday, 22 June 2016

CHAPTER 2 – IDENTIFYING COMPETITIVE ADVANTAGE

Introduction






What is competitive advantage?

Ø  A product or services that an organization’s customers place a greater value on than similar offerings from a competition.
Ø  Unfortunately, CA is temporary because competitors keep duplicate the strategy.
Ø  Then, the company should start the new competitive advantages

Michael Porter’s Five Forces Model is useful tool to aid organization in challenging decision whether to join a new industry or industry segment



-              Buyer Power
Ø  High – when buyers have many choices of whom to buy
Ø  Low – when their choices are few
Ø  To reduce buyer power (and create competitive advantage), an organization must make it more attractive to buy from the company not from the competitors
Ø  Best practices of IT based
§  Loyalty program in travel industry, for example rewards on free airline tickets or hotel stays

THE COMPETITIVE ENVIRONMENT

Bargaining Power of Customers/Buyer Power
§  Customers can grow large and powerful as a result of their market share
§  Many choices of whom to buy from
§  Low when comes to limited items
§  Example, used loyalty programs (Jusco card, Tesco card, being a members to get the discount)

2.       Supplier Power
Ø  High – when buyers have few choices of whom to buy from
Ø  Low – when their choices are many
Ø  Best practices of IT to create competitive advantage
Ø  Example, B2B marketplace – private exchange allow a single buyer to posts it needs and then open the bidding to any supplier who would care to bid. Reverse auction is an auction format in which increasingly lower bids

An organization within the Supply Chain

.. Supplier power is the converse of buyer power







1.       Threat of Substitute products and services
v  High – when there are many alternatives to a product or service
v  Low – when there are few alternatives from which to choose
v   Ideally, an organization would like to be on a market in which there are few substitutes of their product or services
v  Best practices of IT
v  Example, Electronic product – same functions different brands

THE COMPETITIVE ENVIRONMENT

Threat of Substitutes
-       To the extent that customers can use different products to fulfill the same need, the threat of substitutes exists
-       Example, electrical product – same function different brands
-       Switching cost – costs can make customer reluctant to switch to another product or service

2.       Threat of new entrants
·         High – when it is easy for new competitors to enter a market
·         Low – when there are significant entry barriers to entering a market
·         Entry barriers is a product or service feature that customers have come to except from organizations and must be offered by entering organization to complete and survive
·          Best practices of IT
·         Example, new bank must offers online paying bills, acc. monitoring to compete

THE COMPETITIVE ENVIRONMENT

Threat of New Entrants
-       Many threats come from companies that do not yet exist or have a presence in a given industry or market
-       The threat of new entrants forces top management to monitor the trends, especially in technology, that might give rise to new competitors
-       Example, new bank (online paying bills, acc. monitoring)

3.  Rivalry among existence competitors
·         High – when competition is fierce in a market
·         Low – when competition is more complacent
·         Best practices of IT
·         Wal-Mart and its suppliers using IT – enabled system for communication and track product at aisles by effective tagging system
·         Reduce cost by using effective supply chain

THE COMPETITIVE ENVIRONMENT

Rivalry among Existing Firms
  •   Existing competitors are not much of the threat: typically each firm has found its “niche”.
  • However, changes in management, ownership, or “the rules of the game” can give rise to serious threats to long term survival from existing firms
  •   Example, the airline industry faces serious threats from airlines operating in bankruptcy, who do not the debts while slashing fares against those healthy airlines who do pay on debt. (MAS & AIR ASIA)




The Value Chains – Targeting Business Processes
Supply Chain – a chain or series of processes that adds value to product and service for customer

 Add value to its products and services that support a profit margin for the firm